Job Opportunity Notice
Monday, February 07, 2011
Closing Date: Monday, February 14, 2011
Accounts Payable Specialist
$24,606.40 ($13.52 per hour) - $25,060.23 ($13.77 per hour) 90 days
FAIRFIELD COUNTY, SOUTH CAROLINA
JOB TITLE: ACCOUNTS PAYABLE SPECIALIST
GENERAL STATEMENT OF JOB
Under general supervision, performs various accounting functions for the department. Performs accounts payable and receivable duties. Reports to the Comptroller.
SPECIFIC DUTIES AND RESPONSIBILITIES
ESSENTIAL JOB FUNCTIONS
Performs a variety of accounting duties relating to the accounts payable and receivable functions of the department.
Receives and processes various accounts payable documents; monitors purchase order status; reviews and reconciles invoices to purchase orders; clarifies and adjusts discrepancies associated with vendor invoices; processes invoices for payment; prepares printed accounts payable checks; reconciles payment statements; monitors the accounts payable registers; maintains vendor files.
Performs review and verification of various calculations made; verifies accuracy of bills and invoices submitted for payment.
Coordinates and performs various accounts receivable duties; reviews and verifies tickets related to waste management, gasoline usage, and copier usage; verifies account numbers, vendor numbers and purchase orders numbers on payables; enters related data into computer; prints and mails related statements; receives, posts and codes payments; monitors accounts for payment within terms.
Performs related accounting duties as directed; records journal entries; assists in budget preparation; prints various reports and documents; prepares and issues tax documents.
Provides assistance to the department with various clerical and administrative needs as required.
Interacts and communicates with various groups and individuals such as co-workers, immediate supervisor, other departmental personnel and supervisory staff, County department heads, vendors, and the general public.
Operates and utilizes various office related machinery and equipment to include a computer, printer, typewriter, multi-line phone system, fax machine, modem, and calculator.
ADDITIONAL JOB FUNCTIONS
Performs other related duties as required.
MINIMUM TRAINING AND EXPERIENCE
Requires an Associate’s Degree with course work in business administration, accounting or bookkeeping with a minimum of one year experience performing general accounting or bookkeeping duties; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.