Job Opportunity Notice
Monday, March 07, 2011
Closing Date: Friday, March 18, 2011
$24,606.40 ($13.52 per hour) - $25,060.23 ($13.77 per hour)
JOB TITLE: ADMINISTRATIVE ASSISTANT
GENERAL STATEMENT OF JOB
Under general supervision, performs a variety of administrative and specialized office duties for the Public Works Department to include processing and maintaining records, receiving requests and completing work orders, figuring fuel usage, completing reports, preparing bills, issuing purchase orders, preparing schedules, assisting with preparing the budget, serving as dispatcher and receptionist for the Department, etc. Reports to the Public Works Director.
SPECIFIC DUTIES AND RESPONSIBILITIES
ESSENTIAL JOB FUNCTIONS
Receives and maintains records on all monies received for materials or services performed by the Department to include additional pipe needed for citizens' driveways, crusher run stone, animal adoption fees, rabies shots fees, etc. Prepares receipts and codes items to proper budget area. Deposits money with County Treasurer.
Maintains records relative to materials utilized by Public Works employees to maintain roads and bridges in the County. Processes trip tickets and prepares bills as appropriate.
Receives requests from citizens for work to be done and completes work orders on same. Submits to proper personnel and follows up on work done.
Reads gasoline and diesel meters monthly and figures usage. Enters data into the computer.
Completes Underground Storage Tank Monthly Inventory Report and submits as appropriate. Orders fuel as needed.
Issues gasoline keys and maintains records on same.
Maintains personnel records for the Department to include sick leaves, annual leaves, time sheets, worker's compensation claims, etc.
Prepares schedules for Recycling Attendants at all Centers.
Maintains records of hours of community service completed by inmates. Submits information to Probation Officers as appropriate.
Checks budget and issues purchase orders for small and medium purchases as needed.
Maintains records on vehicles and heavy equipment to include outside repair work done, purchase date, warranty information, registration cards, vehicle license numbers, date vehicle goes out of service, etc.
Issues supplies as needed and maintains records on supplies utilized. Requisitions and orders supplies as needed.
Assists the Director with preparing the budget for the Department. Enters information into the computer.
Serves as dispatcher for the Department. Follows up as appropriate.
Serves as receptionist for the Department. Answers and responds to calls appropriately.
Receives, reviews, processes, files and/or submits a variety of documents and reports such as accident reports, invoices, work orders, production report, reclamation report, requisitions, daily report, public service records, time sheets, mining reports, vehicle records, personnel records, work schedules, inventory sheets, fuel report, and general letters of correspondence.
Operates standard office equipment and machines such as adding machine, computer, copier, typewriter, etc. Operates a base radio for dispatching duties.
ADDITIONAL JOB FUNCTIONS
Performs other related duties as required.
MINIMUM TRAINING AND EXPERIENCE
High school diploma with vocational/technical school training in clerical/secretarial science and three to five years of experience in accounting, office management, or related field, or any equivalent combination of experience and education which provides the required skills, knowledge, and abilities. Must be able to type at the corrected rate of 35 words per minute.
1. local Job Service
3. Fax – 803-712-6512
4. Mail – POD 60 Winnsboro SC 29180 (Attn. Human Resources)